Smarter, Faster, More Connected: What’s New in the Fall 2025 Quickbase + FastField Release
If your day is a tangle of spreadsheets, photos, emails, and half a dozen apps duct-taped together, this release is for you. It’s not just a grab bag of features—it’s a single, connected experience that links data where it lives, automates the next logical step, surfaces issues before they escalate, and gives real-time visibility whether you’re on site or at your desk.
Data entry is now accurate. Workflows auto-triage. Analytics surface priorities instantly. The result: faster decisions, fewer surprises, and reliable, auditable data.
The Team Impact
Turn piles of paperwork into a dependable flow so teams stop firefighting and SLAs stay on track. Field photos, inspection forms, and Excel sheets live in one system; AI at capture extracts data, creates records, summarizes findings, and AI-driven workflows sort and escalate issues to the right people, freeing teams to focus on outcomes while IT retains enterprise controls and governance. Analytics combined with Application Lifecycle Management (ALM) make scaling safe and surface the next priorities in minutes, delivering faster safety remediation and audit-ready data for executive reporting.
Who Benefits From Our Latest Features
- Field & safety teams: smarter capture, fewer post-inspection chores
- Spreadsheet-first teams: turn Excel into live, relational apps
- Mid-market IT and ops: enterprise controls for business users so you scale safely
- Construction & field service operators: better safety, traceable assets, and faster dispatch
Let’s dive into each capability explained with real, practical examples so you and your stakeholders can see how the pieces fit together.
Collect & Connect Data
FastField: Label Scanner OCR — Point, scan, done. The label scanner reads serial numbers, asset tags, and model plates and fills your forms, so techs stop squinting and typing long strings that often get mistyped. In practice, a field technician can scan a machine’s serial number on the shop floor, and the asset record populates instantly, resulting in fewer transcription errors, faster inspections, and a single source of truth for asset histories.
Quickbase: Excel Add-in — If your team lives in spreadsheets for deep analysis, this add-in brings Quickbase data straight into Excel so you can run pivots, build charts, and update templates without copying files back and forth. For example, export inspection or project data into your finance team’s budget template, refresh pivot tables for a board deck, and still keep the master data connected to Quickbase, giving analysts the flexibility of Excel with the governance of a database.
FastField: AI Photo Insights — Coming in 2026, it turns every photo your teams take can become an immediate safety and compliance check. The AI automatically analyzes images for missing PPE, structural faults, or code violations and flags anything that needs attention, then generates follow-up tasks so nothing sits waiting in someone’s inbox. That means a safety inspector photographing scaffolding doesn’t just capture images, the system spots a missing guardrail or improper harness and kicks off the remediation workflow, saving hours of manual review and closing hazards faster. This is part of our future roadmap, designed to make field safety even more proactive and automated.
Automate & Optimize Workflows
FastField: Task Scheduler — Stop manually assigning recurring work. This scheduler plans tasks ahead, dispatches them when due, and gives live visibility into what’s outstanding so dispatchers focus on exceptions, not admin. Use it to automate routine facility inspections: tasks are scheduled, workers are assigned, and reminders go out automatically, keeping compliance on schedule without chasing people down.
Pipelines: Batch Processing for Quickbase Channel — When you need to move or update thousands of records, Pipelines collapses multi-step imports into a single, fast operation. Importing 1,000 new customers can create associated projects, tasks, and team assignments in one flow, shrinking time-to-completion and eliminating error-prone manual steps.
Unified AI Experience — Stop figuring out which AI tool to use and just ask for what you need. One conversational interface understands your whole app and automatically selects the right capability behind the scenes, whether that’s building an app, adding records, creating workflows, analyzing data, or getting help. For example: ask Quickbase AI to show equipment with downtime, add a new record for a machine that just went down, and set up a workflow to notify you whenever similar records are added, all from the same conversation. The result: non-technical users get multi-step operational outcomes without wrestling with integrations, and admins get consistent, repeatable automations that save time and reduce errors.
AI Actions — Let AI handle the busy work that slows your team down. It extracts key details from documents, turns emails into records, and summarizes reports so handoffs happen without manual entry. For instance, when a customer emails a support request, AI reads the message, pulls out the key details, and creates a ticket populated with the right fields, faster triage, fewer dropped requests, and no manual data entry required.
FastField: Asset & Team Tracker — A future roadmap feature designed to help visualize people and equipment on a live map so dispatchers can send the closest resource and avoid endless phone tag. Supervisors can tap a worker’s pin to check status, current workload, and proximity to a job, then dispatch the nearest qualified tech for emergencies, which reduces travel time, speeds resolution, and improves first-time-fix rates.
See & Act on Insights
Enhanced Ask Quickbase AI — Your AI assistant now understands your full app library, so you can ask for cross-app analysis, charts, and summaries without stitching data together yourself. Ask it to map inspection incidents from one app against store revenue in another, and it will build the chart and highlight which high-revenue locations need visits, a direct path from question to prioritized action.
Data Analyzer — Identify which projects are likely to surpass their budgets, which suppliers cause delays, or which processes are most failure-prone, and act before problems hit. Data Analyzer surfaces these patterns in dashboards and alerts, powered by custom predictive models that learn from your historical data. For example, it might flag projects tied to a specific supplier as high-risk for overruns, giving you time to renegotiate terms, switch vendors, or automatically trigger mitigation workflows.
Grid Reports — Edit many records at once in a spreadsheet-style grid while staying inside Quickbase, so bulk changes are fast and safe. Need to adjust budgets across dozens of projects or reassign tasks before a big release? Do it in one view. Quickbase turns those edits into action: changes can run validation checks, kick off approval workflows, or send notification emails giving you the speed of bulk edits with built-in operational controls.
New Charts — Tell clearer data stories with 15 new types of charts and visualization types including: heatmaps, bullet charts, and more, so dashboards show what matters in the most meaningful way. Use heatmaps to surface regions with the most safety incidents at a glance, or bullet charts to measure project budget performance against targets and communicate status quickly to stakeholders.
Govern & Scale Operations
Redesigned Account Summary Page — Get a single, modern dashboard that answers common admin questions: usage, billing, renewals, and support options. Admins can instantly see user limits, upcoming renewals, and which apps are driving usage, making capacity planning and budget discussions straightforward and fast.
ALM Enhancements — Ship changes with confidence using separate development and test environments, controlled production access, and safe rollout mechanisms so business users can iterate while IT safeguards production. Build and validate updates to a heavily-used sales app in a sandbox, test thoroughly, and deploy without disrupting daily operations.
How To Get Started
Start with how your team already works — don’t replace it. Think of this release as adding smarter steps into the workflows you already run.
- Turn photos into data (FastField → Quickbase): Every form, photo, and spreadsheet becomes structured, auditable data. AI extracts findings, auto-fills Quickbase records, and versions them for compliance.
- Route risks instantly (Quickbase): AI rules summarize, prioritize, and send high-risk items directly to the right person.
- Start local (FastField + Quickbase): Start with one site or crew to validate faster SLAs, fewer rekeys, and cleaner handoffs.
- Scale with control (Quickbase): Use ALM and Pipelines so rollouts stay controlled and large imports run efficiently.
- Pivot to workflows that work (Quickbase): Transform your spreadsheets into custom applications with AI Spreadsheet Import, then interact with them in a familiar way using Grid Reports. Finally, get actionable insights using Quick Insights. Learn more here and try these features by opening a Quickbase trial.
Why It Matters
At Quickbase, we’re more than software. We are your partner in turning daily friction into forward motion. We eliminate silos, cut manual busywork, and make insights immediate so teams can make smarter decisions and spend time on impact, not maintenance. The outcome is measurable business results, faster response times, and the freedom to scale without slowing down. Ready to leave the chaos behind? Explore Quickbase’s and FastField’s new features, and let’s build the future of work together.
New Feature List as of September 2025
Available now, so try them out today:
- Quickbase: Excel Add-in
- New Charts
- AI Workflows Enhancements
- Redesigned Account Summary Page
- Pipelines Malware Scanner
- ALM Enhancements
- FastField: Label Scanner OCR
- FastField: AI Workflow
- AI Spreadsheet Import
Available in beta:
- Data Analyzer
- Grid Reports
- FastField: Task Scheduler
Sign up to join the waitlist. For FastField: Task Scheduler, request a beta trial through your Customer Success representative.
Coming soon:
- FastField: AI Photo Insights
- FastField: Asset & Team Tracker
- Unified AI Experience
- Enhanced Ask Quickbase AI
- Pipelines: Batch Processing for Quickbase Channel
- NetSuite Integration
- AI Actions
