10 Reasons Your Business Needs Online Database Software in 2019

May 9, 2017
11 Min Read
10 Compelling Reasons why you need an online database software platform in 2017

Want to compete to win? Then you’ll need an app-enabled business underpinned by a unified, cloud-based database. We’ve identified 10 key game-changing advantages of online database software and how early adopters are blazing a trail to greater success for their business.   

1. Online database software is more secure than your legacy system

Many companies live in fear of the cloud, and remain tied to their legacy systems. But the myth that online databases are less secure than traditional approaches has been debunked. It may seem like your data is secure when your information lives in your data center, but cloud database software providers specialize in cloud security, data management and encryption- allowing your IT staff to focus on helping your business scale faster.

Here’s some food for thought: 64% of IT professionals say the cloud is more secure than “legacy” on-premise computing, storage and backup systems. These are some of the reasons why:

  • A broader level of data protection and security than you may be able to afford or maintain on your own—An online database stores your information in highly secure, redundant data centers with multi-layer defenses, both human and electronic. This may include physical guards, cutting-edge network and internal systems security, systematic backups, advanced data encryption, extensive role and permissions-based access controls, etc.
  • 24/7 monitoring—Around-the-clock monitoring by cloud service providers helps keep your data safe from cyber threats and unauthorized access.
  • Consistent and regular failover tests and security system audits—While standard practice, IT teams tend to be busy and are often spread thin which means DR testing and security audits of corporate data centers often slide.

2. Make the most of scarce IT resources

Online database software significantly reduces IT equipment costs as well as the multitude of hours required to manage and maintain all that infrastructure in-house. Rather than being on the hook for any and every infrastructure or security issue that may arise, your IT staff can instead dedicate more of their time and resources to core applications and specialty projects critical to the success of the business.

3. Tap into performance and scalability on demand

With IT budgets and staff stretched to the max, using a cloud-based database vendor makes a lot of sense. They own the infrastructure and handle upkeep—and it’s in their best interest to make sure you have the computing and storage resources you need for an optimized experience.

So whether you are handling month-end billing or a growth-spurring campaign you get just right amount of performance and scalability to optimally run your business, and at less cost than procuring and maintaining the infrastructure on your own.

"QuickBase was a perfect fit. The 'software-as-a-service' model meant we didn’t have to incur a capital cost for software and hardware."

Jason Horany, Chief Operating Officer, {algo+rhythm}

4. Empower those on the front lines too

Easy-to-use cloud database platforms are designed to make app development accessible to business professionals and not just IT developers.

A boon for lean IT departments everywhere, no-code/low code app building take the pressure off IT by spreading business development demands across more resources. Those on the front lines of business now have the power to solve their own challenges in days and weeks, months sooner than traditional IT development channels for faster time to value to the business.  

"QuickBase is a natural fit in our evolving IT approach. It allows citizen developers to create database-driven apps to replace spreadsheet and paper processes without contributing to the IT backlog.” - Paul Carmouche, IT Director of Helm, Inc.

5. Turning Ideas into action

The fact that anyone can easily create their own business applications and update them on the fly, without writing a single line of code, is one of the most powerful aspects of online database software.

Do you want to automate a process or change your workflow? Maybe you need to share a project with a specific client, or generate a report that pulls data from different sources weekly. No problem, you can quickly build an app to do it all and adjust as needed with just a few clicks, whether that’s adding an integration or a new data source. A database platform makes it easy to manipulate and share data as efficiently and effectively as possible, enabling everyone to get more work done faster.

"What's great about QuickBase is that we can manage many diverse workloads within this one app instead of having separate apps or software for each group.” -  Leanne Snoeck, Director of Operating Systems, Complex Media

6. Eliminate Compliance Woes

Disparate or outdated systems can make complying with regulations such as Sarbanes Oxley or HIPAA a nightmare. Using a regulations compliant online database eliminates many of these inefficiencies and costs.

With a platform in the cloud you can design, review and improve internal audit controls to fit your unique processes. Most support easy-to-customize solutions that enable you to adapt to changing regulations and business needs, which is not always possible with an out-of-the-box solution or a legacy system.  

7. Consolidate your document storage

Are you dealing with large files daily? What about working with multiple people to collaborate on different versions? Many companies use document storage tools such as Google Drive or Dropbox, which have storage limitations and can get disorganized quickly.

If the idea of having the latest versions at your fingertips, in one central place, with vast storage space is appealing to you, you should consider moving your database online.

8. Enhance collaborative access

Taking your database into the cloud makes it easy for stakeholders both inside and outside the company—such as partners, suppliers, and customers—to work with a single source of truth. Instead of chasing down scattered emails and spreadsheets, they have access to the latest and correct version of data. The end result is fewer headaches, more accuracy, better decision-making and greater productivity.

Many database application development tools offer extensive access controls and customizations that enable you to tailor the collaboration process to fit your workflow, and integrate with other cloud apps.  

"All the acquisitions have their own databases, we have our payroll platform, and QuickBase is the place where all that comes together so we can run the business."

Joe Scola, Senior Director of Technical Operations & Training, Sage Payroll Services

9. Dashboards and data visualization for greater insight

With an online database platform, you can easily create custom dashboards and visualize your data in a way that makes sense for you. With software like QuickBase, the real power comes from your ability to completely customize everything to suit your needs. Which brings us to the next benefit:

10. Custom reports: connecting information to the right people at the right time

Many legacy systems don’t evolve as fast as the processes they support. This can leave gaps in the data, or require you to bend over backwards to get the information you need. When you bring your database online, you can generate custom reports to match the exact needs of those who need them to do their jobs—without jumping through hoops to get them.   

Staying ahead of the curve and your competition

A 2017 State of the Cloud Report by RightScale found Hybrid Cloud to be the preferred enterprise strategy. 95% of respondents are now using cloud, and 85% of enterprises have a multi-cloud strategy.  

Putting your data and processes in a highly available, safe, and compliant cloud can give your company the competitive edge. It can bring higher levels of innovation, collaboration, and insight leading to greater productivity, business agility, happier customers and a stronger bottom line.  

Are you ready to elevate your business by building and using apps and data in the cloud?

Try Quick Base's online database platform free for 30 days
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