What does punch list mean?
Traditionally, paper punch lists were pieces of paper that workers punched a hole in when they completed a task. This hole-punching method allowed workers to track which items they had completed and which punch list item(s) they still needed to address.
In the same way that automatic migration management software reduces manual work and helps improve processes within a company, digitized construction project management tools help bring these benefits, too.
Today, a punch list process is almost always digitally accessible on a spreadsheet or a construction app by a project owner, general contractor, or specialty contractor.
What are typical punch list items?
When walking through a house in substantial completion, a contractor might record or answer the following questions on the punch list software.
Is the paint coverage even throughout the walls?
Have the smoke and carbon monoxide detectors been installed properly?
Do the cabinet doors open and close smoothly and quietly in the kitchen?
Has the grass been planted in the side yard?
However, a typical construction punch list item does not have to be in question form.
Install HVAC in Bedroom 2
Fix dent on the door frame in Bathroom 1
Incorrect light fixtures in Kitchen
Items on a punch list can also include larger milestones for bigger construction sites.
Construction site assessment prior to design
Remove excavation soil and leftover materials from the construction site
Repair landscape damaged during construction
How do you make a punch list?
A punch list can be made on a spreadsheet (e.g. Excel or Google Sheets) or construction project management software. Your construction punch list might include some or all of the following details.
Task due date
Other categories you might include in the punch list software are the name of the approver (person who will verify that the task is complete and correct), priority tag (low, medium, high, urgent), and location (if there are different sites involved or you are working on a large site).
How do you use a punch list?
Once you have your punch list template, you can fill in the details. Depending on the punch list software you use, there should be a way to signal that an item is complete, whether it’s a check box, a “Complete” status from a drop-down menu, or a box where the task owner can insert their initials.
Ideally, stakeholders, the owner, and the contractors meet on an agreed-upon day before the project’s final walkthrough. Throughout this inspection, everyone involved can discuss errors, flaws, or inaccuracies on the punch list that must be corrected.