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Operational Excellence

Streamlining Real Estate Asset Management

Written By: Ray Waldron
October 31, 2023
6 min read

Real estate asset management is a highly complicated venture. From dealing with complex financial analyses and tracking evolving markets to managing risk and ensuring compliance, asset management teams must expertly navigate a complex and diverse set of tasks. The stakes are high – making mistakes or moving too slowly can result in mistakes and missed opportunities that compromise the value of a real estate portfolio.

The right real estate asset management software can help by automating important tasks, streamlining essential workflows, and enabling managers to focus on high-value initiatives rather than tedious routines. Customization is the key to finding the right portfolio management solution. A superior platform will enable users to adapt nearly every aspect of the software for the needs of their portfolio and the team’s unique working style.

As a Dynamic Workplace Management platform, Quickbase offers fully customizable templates and pre-built solutions for real estate asset management. With Quickbase’s no-code application development solutions, team members with any level of coding experience – or no experience at all – can easily create, connect, and customize real estate asset management software to solve visibility issues and fix workflow gaps.

The challenge of managing real estate assets

Superior software solutions can help real estate asset management teams meet several critical challenges.

  • Consolidating property and investment information. Real estate assets typically come with huge volumes of paperwork, data, and analytics. To increase productivity, management teams must find a way to easily consolidate data and connect systems to gain a comprehensive view of the business and its portfolio of assets.

  • Streamlining management tasks. The many and varied tasks involved in real estate asset management can quickly overwhelm teams that lack proper processes and automated workflows.

  • Accessing real-time, comprehensive financial data. To increase portfolio value, managers need real-time insight into expenses, revenues, financial forecasts, market conditions, and other financial details. Data that is incomplete or out of date will inevitably compromise the ability of managers to make smart decisions.

  • Managing contract details. From leases and property agreements to maintenance and service contracts, real estate assets involve many complex contracts. With so much capital at stake, it’s critical that real estate asset managers create, execute, monitor, and track contracts with great precision and timeliness.

  • Communicating with stakeholders. From investors and sellers to contractors and property management teams, real estate asset managers must communicate with a large number of stakeholders, ensuring that everyone is on the same page and has access to the information they need.

Real estate asset management with Quickbase

Quickbase is an application development platform that allows business users to create sophisticated applications for the challenges and inefficiencies they understand best. With the ability to build custom applications to manage complex workflows, real estate asset management teams can create the exact tools they need to see, connect, and control every detail of even their portfolios.

With Quickbase real estate asset management software and commercial real estate software, your teams can:

  • View everything in a single dashboard. Unify all data sources and technologies to gain a comprehensive view across all levels of a real estate portfolio. Unify processes in one place, making it easier to monitor progress and identify bottlenecks that inhibit growth.

  • Stay mobile. With Quickbase’s mobile capabilities, you can access project information on site, in the office, and everywhere in between.

  • Make decisions confidently. With total visibility into the performance of every real estate asset, you can quickly identify new opportunities, spot market shifts, and uncover potential roadblocks before they impact business.

  • Get more done with less effort. Quickbase automates tasks and workflows to boost productivity and increase efficiency. Free up your teams to focus on higher value activities by replacing repetitive tasks and spreadsheets with automation, standardized processes, and intuitive workflows.

  • Connect the dots for greater insight. Aggregate first- and third-party data across projects, properties, and asset types to uncover crucial insights. Compare performance across properties and regions and drill down into dashboards, charts, and role-based reports.

Quickbase solutions for additional industries

Along with real estate asset management software, Quickbase offers a wide array of pre-built solutions and templates to solve business challenges in various industries.

  • Construction firms choose Quickbase to manage contracts, resources, scheduling, and equipment in real time.

  • Legal firms count on Quickbase to automate workflows, monitor client relationships, and deliver essential information to every attorney and admin.

  • Educational institutions rely on Quickbase to improve communication, automate operations, and streamline tasks to deliver enriching experiences for students, faculty, and staff.

  • Healthcare organizations turn to Quickbase to streamline workflows, achieve compliance, and gain real-time visibility into patient data, processes, and operations.

  • Manufacturing companies deploy Quickbase’s business process improvement tools to streamline processes, eliminate inefficiencies, reduce waste, and improve quality.

  • Government agencies trust Quickbase to modernize public sector data and streamline workflows while improving transparency into government processes.

  • Solar installers and distributors choose Quickbase to manage leads, projects, work orders, scheduling, resource management, subcontractors, and more.

Why customers love Quickbase

As a pioneer of Dynamic Workplace Management, Quickbase has built a platform on 20+ years of experience providing tools that allow non-coders to build sophisticated software solutions.

The Quickbase platform includes:

  • A flexible governance model. Quickbase’s governance framework and in-product guardrails allow business users to create and customize solutions while ensuring that data is safe, and that software conforms to standards for security, compliance, and design.

  • Seamless integration. Quickbase solutions integrate easily with existing technologies and data to provide a comprehensive view of the business.

  • Enterprise-grade security. Advanced encryption, two-factor authentication, powerful administrative controls, and compliance certifications and attestations ensure that data, users, and the organization remain safe and secure.

  • Real-time insight. Personalized dashboards deliver real-time visibility and insight that help users improve the business every day.

  • Enablement services. A full set of enablement services helps to enhance business impact, accelerate innovation, and streamline onboarding.


What is real estate asset management?

Real estate asset management is the task of managing a portfolio of properties to increase value, reduce costs, and mitigate risk exposure.

What is real estate asset management software?

Real estate asset management software provides comprehensive tools that help managers automate tasks, streamline workflows, and gain a 360° view of their portfolio and business. Asset management software may include tools for consolidating data and systems, simplifying project management, streamlining communication, and organizing and monitoring contracts. Real estate asset management software may also encompass commercial real estate management software to simplify property management, as well as contract management software and service contract management software to streamline the creation, execution, and tracking of contracts and agreements.

Picture of Associate Content Marketing Manager Ray Waldron set against a lochinvar background
Written By: Ray Waldron

Ray Waldron is an Associate Content Marketing Manager at Quickbase.

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