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Digital Transformation

The Benefits of Project Organization Software

Written By: Joe Demski
July 27, 2023
6 min read

Most large-scale projects are highly complex, requiring teams to manage a myriad of details while keeping budgets, timelines, and project scope on track. Project organization software can significantly increase the probability of success. Yet, many teams and organizations still rely on cumbersome technologies like spreadsheets or common productivity tools that aren’t designed for the complexities of modern projects.

The reasons for this lack of adoption are varied. Many project management apps are too complex or too rigid. As a result, project team members may turn to other, more familiar tools. Because some project tracking software solutions are limited in scope, teams must adopt several additional solutions to access the capabilities they need, creating an even steeper learning curve and preventing rapid adoption.

When you and your project teams are seeking a better solution, Quickbase offers comprehensive, easy-to-use project organization software that can be easily customized by anyone to serve any need. With Quickbase, your teams can see, connect, and control every detail of even the most complex projects.

The challenges of organizing projects

Project organization software should help your teams to overcome the critical challenges of managing complex projects.

  • Lack of clear goals and objectives. When projects fail, it’s often because project goals and objectives were not clearly defined. Superior organization software provides a framework to ensure that stated goals are specific, measurable, and attainable.

  • Scope creep. Pressure to extend beyond a project’s original scope can severely compromise budgets and timelines. Documentation and tracking capabilities in project software help limit creep in an evolving project environment.

  • Budget constraints. Superior project coordination software can help managers minimize cost overruns and find savings to help keep projects within budget.

  • Poor communication. Because inadequate communication can quickly derail a project, teams need tools to keep everyone on the same page and ensure that information and intelligence can flow freely between team members.

  • Mismatched resources and skills. Project managers must manage resource allocation to ensure that everyone in every phase of the project has the skills and resources they need to accomplish tasks on time. Project management apps can help by tracking resource availability and utilization in real-time.

  • Lack of accountability. Project teams must constantly stay on top of accountability, making sure that employees, suppliers, subcontractors, and others are completing individual tasks on time and within budget. Project organization software can automate the processes of assigning tasks, tracking progress, issuing reminders, and sending alerts.

  • Unrealistic deadlines. Impractical timelines can sink a project fast. Superior project tracking software can help by generating realistic deadlines based on all the individual tasks and dependencies within each step of the project, adjusting timelines and expectations as each phase of the project is executed.

Build your own project organization software with Quickbase

Quickbase is an application development platform that allows users with any level of technical ability to create and customize software to solve business problems. With Quickbase, every member of the project team can create, connect, and customize enterprise applications that deliver visibility and control over even the most complex projects.

Quickbase offers a project management solution that can be fully customized to the needs of any organization and the culture of any project team. Quickbase’s software delivers:

  • End-to-end visibility. With a 360° view of every project, teams have visibility into every workflow and process as well as the work of suppliers, subcontractors, and field workers. Complete visibility makes it easy to adjust plans quickly to mitigate risk, improve profit margins, and reduce costs.

  • Streamlined communication. Quickbase connects every team member and stakeholder inside or outside the organization, promoting clear communication and keeping everyone on the same page.

  • Automated processes. By automating workflows and enabling users to work with tools built for their needs, Quickbase improves productivity for teams and accelerates the pace of projects.

  • A single source of truth. Quickbase connects information across siloed systems in one central place to provide team members with a single source of truth that leads to better decision-making and fewer surprises.

  • Powerful reports and dashboards. Easy-to-build reports and dashboards deliver custom views across every phase of every project.

Industry solutions from Quickbase

Along with project organization software, Quickbase provides solutions that meet a variety of business needs across a number of industries.

  • Construction firms rely on Quickbase to eliminate waste and increase efficiency.

  • Education organizations choose Quickbase to automate operations, manage changes to requirements and learning systems, and create custom applications to enhance the educational experience.

  • Government agencies turn to Quickbase to meet the needs of communities by digitizing data, automating workflows, eliminating manual processes, and modernizing public sector data.

  • Healthcare organizations trust Quickbase to consolidate mountains of healthcare data, streamline operations, manage profitability, mitigate risk, and stay HIPAA compliant.

  • Legal firms deploy Quickbase to centralize information, increase efficiency, maximize billable hours, and guide the growth of the practice.

  • Solar technology dealers and installers use Quickbase to manage operations, track leads, schedule site surveys, streamline processes, and build greater efficiency into their technology stack.

  • Real estate companies trust Quickbase to help confidently manage every stage of real estate projects – from portfolio and contract management to site evaluation and selection and property documentation.

  • Management companies use Quickbase software for property managers to track leads, leases, and clients while integrating with existing property management systems and technologies.

  • Manufacturing companies rely on Quickbase solutions to eliminate waste, increase efficiency, and modernize manufacturing processes to mitigate risk.

Why Quickbase?

With 20+ years of experience empowering non-coders to build custom solutions to business problems, Quickbase is a true pioneer of citizen development. The Quickbase platform provides:

  • No-code and low-code development capabilities. Users with no development experience can use a visual builder and pre-built components to configure powerful business applications. Users with a background in software development can rely on Quickbase to build software faster, without the tedious, line-by-line coding associated with traditional development processes.

  • Automated workflows. Quickbase Pipelines allow users to integrate workflows with existing platforms, quickly connecting new applications with existing data.

  • Continuous deployment. Quickbase fosters a culture of continuous innovation, where users can use sandbox capabilities to update apps, transform data, or change schema without taking applications offline. When ready, application changes can be pushed with no downtime.


What is project organization software?

Project organization software automates and simplifies many of the tasks involved in planning, executing, and reporting on projects. Project organization applications provide a variety of tools, including capabilities for planning projects, tracking tasks, allocating resources, managing schedules, monitoring expenses, streamlining communication, and reporting on progress.

What are the benefits of project organization software?

Superior project organization software allows teams to communicate more easily, keep documents organized, and automatically track resource utilization. Financial tools help project teams forecast expenses and anticipate overages more effectively. Standardizing processes, identifying risk, and automating reporting are also important benefits of project organization software.

Joe Demski
Written By: Joe Demski

Joe Demski is an Associate Content Marketing Manager at Quickbase.

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