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Digital Transformation

Increase Productivity with the Right Project Management Tools

Written By: Joe Demski
July 21, 2023
6 min read

Managing massive projects is a highly complex endeavor. From accurately budgeting, scheduling, and managing risk to facilitating communications, tracking deadlines, and allocating resources, your project teams must be experts at juggling priorities and managing highly diverse tasks.

The right project management tools can help by streamlining processes and automating many tasks. With superior tools, teams can see the big picture clearly while never losing track of the granular details that must be completed on time and within budget.

When choosing project management technology, two things are critically important: choosing tools with comprehensive capabilities and selecting a solution that can be easily customized to the needs of every new project. That’s where Quickbase excels. As a no-code application development platform, Quickbase lets your teams see and automate every workflow, process, and task with fully customizable project management tools.

Essential tools for project management

Project management encompasses incredibly varied skills and disciplines. As a result, organizations need project management tools that offer a wide array of capabilities.

  • Project planning/scheduling. Project teams must document, track, assign, and follow-up on many tasks and subtasks required to bring a plan to completion. The best project management tools will automate much of this process, monitoring progress and identifying issues automatically.

  • Collaboration. Clear communication is essential to project success, and traditional forms of communication like email are often too limited. Project management solutions must provide tools can streamline collaboration and allow your team members to communicate details of tasks, add comments to documents, organize dashboards, and manage approvals.

  • Budgeting. Budget overruns are one of the biggest reasons projects fail. Superior project tracking software must include tools for tracking budgets and expenses throughout the project ecosystem in real-time.

  • Documentation. Most projects involve a lot of documents – from proposals and estimates to contracts and detailed documentation. Project management software must provide an easy way to store, share, edit, and keep track of the latest versions of every file.

  • Reporting. Robust reporting tools help teams track progress, identify issues, and keep every stakeholder and member of the project team on the same page.

Support for different methodologies. There are many ways to organize a project. Superior project management tools should support standard approaches like Waterfall, Agile, Six Sigma, PERT and PMI/PMBOK while also allowing your teams to create their own methodologies.

Quickbase: Customizable project management tools

Quickbase is an application development platform that allows users with any level of technical background to create, connect, and customize enterprise applications. With the ability to build custom applications to manage complex projects, your teams can create the exact project management tools they need to see, connect, and control every detail of even the most complex projects.

Quickbase delivers all the essential capabilities your project teams require.

  • Complete visibility. With Quickbase, teams can see all projects, processes, suppliers, subcontractors, and project details in one place. Keep projects on track more easily, quickly spot where projects are under or over performing and adjust in real-time to mitigate risk and exploit opportunities.

  • Unified data. Quickbase provides a single tool that can sync all data and workflows without disrupting existing systems. Connecting information across system silos ensures that your decision-makers get the information they need when they need it.

  • Automated workflows. Automating processes at every stage of a project lets your teams move faster. With tools customized for the unique needs of your organization and each project, your teams can work exactly the way they want to.

  • Seamless communication. Connect everyone across each project, inside and outside your organization, to keep all parties on the same page at every step of the project.

Custom reports. Team members at every level of the project can access easy-to-build reports and dashboards that deliver custom views for tracking project success in real time.

More solutions from Quickbase

In addition to project management tools, Quickbase provides a broad range of solutions that can be tailored to the unique needs of your organization.

  • Budget and financial management tools sync data from across operational systems and dynamically track every dollar while forecasting critical costs with real-time data.

  • Process improvement applications continuously improve core business processes through deeper insight into operations and automation of manual workflows.

  • Work order management software provides real-time visualization of work orders and connects data across systems to instantly reveal the financial impact of changes as they occur.

  • Resource management capabilities increase job site productivity, keep projects moving, and keep everyone on the same page to balance workloads and reduce costs.

  • Supply chain management applications automate processes, centralize information, and increase efficiency to anticipate potential issues and reduce the margin of error.

  • Training management solutions simplify the training process with tools to monitor progress, centralize employee data, and track and manage training and onboarding activities.

  • CRM and sales software centralizes data, integrates with existing systems, and scales with the business to meet the needs of unique processes and challenges.

  • Field services capabilities track and manage client and project information from any location on any device, giving more power to teams in the field.

  • Real estate contractmanagement software reduces the administrative burden of managing contracts by using templates, streamlining workflows, and making information instantly available.

  • Commercial and residential property management software provides a single view of an entire real estate portfolio and automates processes to free portfolio teams from repetitive tasks and manual work.

  • Site selection and evaluation tools identify opportunities for growth and accurately forecast ROI before investments are made.

  • Subcontractor management solutions streamline the estimating and bidding processes while monitoring subcontractor performance and compliance.

Why customers choose Quickbase

With Quickbase, teams can continuously improve the organization’s most complex business applications without the cost and time-consuming processes involved in traditional application development and deployment. With 20+ years of experience in promoting citizen development, Quickbase has developed a proven approach, best practices, and a secure and flexible governance model that ensure successful deployments of complex applications.

Quickbase provides organizations with the tools to:

  • Democratize development. No-code and low-code development tools allow teams to quickly and easily create applications to solve complex projects.

  • Automate workflows. Quickbase Pipelines empower users to quickly connect disparate data, integrate existing systems, and orchestrate workflows using simple business logic within one unified platform.

  • Innovative continuously. Quickbase’s sandbox capabilities allow users to continue to update apps, transform data, and change schema, pushing application changes with no downtime for users.

From PMO software, financial software and resource management apps to software for property management, construction, healthcare, and government, Quickbase can deliver solutions that solve a wide range of challenges in a broad array of industries.


What are project management tools?

Project management tools are applications that help organizations and teams to manage schedules, budgets, expenses, resources, tasks, communication, and collaboration to bring projects to completion.

What features are essential in product management tools?

All-in-one project management tools eliminate the complexity of trying to coordinate projects with a variety of point solutions that may not seamlessly integrate data and functionality. Because every project, team, and culture are unique, organizations often find that highly customizable software can help adapt more easily to new kinds of projects and evolving requirements.

Joe Demski
Written By: Joe Demski

Joe Demski is an Associate Content Marketing Manager at Quickbase.

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