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Process Improvement

Improve Productivity With Commercial Property Management Software

Written By: Ray Waldron
October 5, 2023
5 min read

In commercial property management, the right software can solve many of the organizational challenges of managing a complex portfolio. The right property management software program can turn manual, error-prone headaches into highly efficient processes. From finding tenants and handling maintenance requests to managing contractors and complying with regulations, the many details of commercial property management are infinitely easier with a solution that integrates data, processes, and communications on a single platform.

The key to improving productivity is choosing commercial property management software that can be easily customized for the needs of your business and the workflows your team relies on. As a fully customizable, no-code application development platform, Quickbase is a strong solution for property management system software that can be easily adapted by users with little to no development background. With Quickbase, you get a powerful platform for real estate property management along with easy-to-use tools to tailor it to your needs.

Automation: the key to commercial property management software

When considering commercial property management software, choosing an automated solution is essential to maximizing value and effectiveness. Automated real estate property management software offers several essential benefits.

  • Improved efficiency. Automation can dramatically reduce the time it takes your teams to accomplish tasks. In addition to freeing up time for higher value tasks, automation eliminates the errors of manual processes, reduces waste, and minimizes duplication and rework.
  • 360° visibility. An automated solution can unify data and systems to deliver real-time views into every aspect of your business. With the right solution, your teams can instantly view the status of leases, contracts, insurance coverage, maintenance projects, occupancy rates, and essential business metrics.
  • Greater agility. When managing commercial properties, your team must be able to move quickly to respond to emergencies or to take advantage of new opportunities. Automated commercial property management software delivers the agility to adjust course quickly and to scale easily as your portfolio grows.
  • Stronger retention. Hiring and retaining the right people in property management firms is always a challenge. Automated software helps create a highly efficient and productive environment where team members spend less time on repetitive tasks and more time on strategic work. In this environment, it’s easier to find and keep top talent.

Commercial property management software from Quickbase

Quickbase is an application development platform where business users with any level of coding background – or no technical background at all – can create software solutions that modernize and streamline complex workflows. With Quickbase’s no-code tools, your team members can confidently create their own software solutions to manage every aspect of real estate projects with greater connectivity, security, integration, and efficiency.

While Quickbase empowers professional developers and non-coders alike to create applications from scratch, our platform also offers pre-configured solutions for many industries, including property management. With Quickbase commercial property management software, you can:

  • Keep your property portfolio one step ahead. With Quickbase, every team member can access the information they need at any time. Personalized dashboards, mobile capabilities, and granular multi-stakeholder permissions deliver real-time visibility into the status of every property. Quickbase connects critical systems, centralizes data, and streamlines communication with macro or micro views.
  • Securely manage critical documentation. Quickbase offers a central location for all your crucial documentation – leases, property agreements, project data, contracts, and more. With everything in one place, your teams will never have to scramble to find a contract or pull up and out-of-date agreement.
  • Manage projects with customized tools. Build and customize tools for each new project rather than constantly investing in new technology. Drag-and-drop integrations let you sync the systems you already use for file management, contract management, and communication.

In addition to commercial property management, the Quickbase platform serves as an excellent solution for asset property management firms, industrial property management companies, and retail property management businesses.

How does no-code development work?

In a no-code application development platform, applications are configured rather than coded line by line. Professional developers and non-coders can quickly build apps in a visual environment using point-and-click tools and drag-and-drop functionality. Users can create an application from scratch, import structure from a spreadsheet, or modify an existing template for a variety of use cases.

Quickbase’s Visual Builder provides an easy way to diagram and plan apps, providing visual guidance through the entire process. Users can access reusable components, add pre-built elements, create new tables, and connect data sources – all by simply dragging and dropping items onto the page. Quickbase Pipelines makes it easy to integrate new applications with existing systems in minutes, using a drag-and-drop tool to integrate data workflows.

By putting development tools in the hands of non-coders, businesses can shift the responsibility for creating and modifying software solutions from overburdened IT teams to business users who have first-hand understanding of the workflow issues and business problems that new software must address.

Why choose Quickbase?

Quickbase helps businesses accelerate the continuous innovation of unique processes by enabling secured, controlled citizen development at scale with governance and supervision by IT. With Quickbase, teams can continuously enhance their most complex business applications without the cost or lengthy delays of traditional software development processes.

The Quickbase platform provides:

  • A flexible governance model with in-product guardrails that keep data safe and make sure new projects conform to design and security standards.
  • A full set of enablement services and 24/7 support to ensure successful projects in any organization.
  • Continuous deployment capabilities that allow developers to push application changes with no downtime.
  • A secure building environment with advanced encryption and robust administrative controls to keep data safe.
  • Tools like FastField Forms that deliver mobile-friendly applications without the need for a dedicated design team to lead the transition.


What is commercial property management software?

Commercial property management software provides an all-in-one platform that automates and streamlines many of the administrative and back-office functions of property management. By automating tasks and centralizing data, commercial property management software simplifies task management, improves financial oversight, tracks maintenance projects, produces status reports, and flags potential problems and roadblocks.

What’s important in commercial property management software?

Choosing an automated solution enables teams to spend less time on tedious, repetitive tasks and more time on higher-value, strategic projects. Selecting tools that can be easily customized ensures that commercial project management software will adapt to the needs of the organization, rather than requiring the firm to adjust to the limits of the software. Superior commercial project management software should also integrate easily with existing systems and data, providing a comprehensive view of the business and the property portfolio.

Picture of Associate Content Marketing Manager Ray Waldron set against a lochinvar background
Written By: Ray Waldron

Ray Waldron is an Associate Content Marketing Manager at Quickbase.