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Operational Excellence

Choosing the Right Building Management Software

Written By: Ray Waldron
October 30, 2023
6 min read

Building management software plays an essential role in overseeing the operations, maintenance, and security of built environments. From monitoring energy consumption and processing maintenance requests to ensuring safety and communicating with tenants, the right facilities management software can automate tasks and streamline workflows to help teams accomplish more in less time and with fewer mistakes.

To be effective, a superior building management platform must offer three key features. Automation is a must, enabling teams to avoid manual, paper-based processes that can’t scale or deliver much-needed transparency. Seamless integration is imperative, allowing building management software to connect to existing facilities systems, productivity platforms, and datasets. And since no two buildings or facilities teams are alike, building management software must be fully customizable, empowering teams to adapt tools and workflows to deal with new challenges and the specific needs of each location.

As a no-code application development platform, Quickbase offers Dynamic Work Management solutions like building management software that can be easily adapted by users with little to no technical background. With Quickbase, facilities management teams can easily create, connect, and customize enterprise applications to solve visibility issues and address workflow gaps – without replacing a single system.

The benefits of building management solutions

Superior facility management software offers significant advantages for building management teams.

  • Increased energy savings. Building management software enhances energy and utility efficiency by tracking energy usage, monitoring the health of HVAC systems, and identifying areas for improvement.

  • Improved safety. From monitoring surveillance systems and building access to tracking the health of fire suppression systems, building management software can help to maximize facility safety.

  • Enhanced maintenance activities. The right management software uses data-driven analysis and automation to target maintenance work more narrowly while minimizing unnecessary activities.

  • Deeper visibility. Building management applications deliver real-time information on building conditions, assets, maintenance requirements, energy usage, tenant activities, and many other data points to improve visibility into every aspect of managing a facility.

  • Reduced downtime. Building management systems regularly and automatically perform checks on a broad range of systems to identify and mitigate problems before they create situations that lead to downtime.

  • Lower costs. By automating systems and optimizing processes, management software can deliver significant savings over time.

  • Detailed building information models. Many building management software solutions include building information modeling technology that delivers a three-dimensional, digital representation of a facility’s physical and functional assets to help teams manage, monitor, and plan more effectively.

Building management software from Quickbase

Quickbase is the only fully customizable, Dynamic Work Platform that leverages no-code development to enable business users to improve workflows and enhance collaboration through automation, real-time insights, and unmatched support. With Quickbase, your building management teams have the power to create their own solutions for complex business processes and solve the workflow gaps and inefficiencies they understand best.

In addition to no-code tools for creating new software, Quickbase offers a variety of templates and pre-configured solutions for built environment software that streamline and simplify building management. Quickbase provides solutions for:

  • Managing facilities. Connect all existing systems and workflows to gain a single view into the status, progress, and performance of every team, contractor, crew, and other aspects of the facility. Streamline communication between management teams and other stakeholders to ensure nothing falls through the cracks. Manage facilities with less risk, waste, and unexpected costs with software that adapts easily to the way each team works.

  • Coordinating projects. Automate workflows, streamline communication, and track every task from design to close out. View all projects, processes, suppliers, and subcontractors in one place. Act quickly to adjust plans as needed to mitigate risk, cut costs, and improve margins.

  • Improving financial management. Access accurate, real-time financial information to help cut costs, maximize profits, and forecast critical expenses.

  • Managing subcontractors. Easily monitor subcontractor performance, certifications, contract provisions, and overall job quality from a single location. Automate workflows to get real-time data on certifications and receive preemptive alerts when expiration dates approach to prevent resource gaps.

  • Allocating resources. Balance workloads, track employee and vendor capacity, and dynamically allocate resources and tasks as projects evolve. Synchronize data across operational systems to quickly identify potential resource gaps.

  • Organizing contracts and documentation. Store and access all contracts and documents in one, central location. Simplify contract management with no-code tools for creating, reviewing, negotiating, executing, amending, and renewing all contracts.

How no-code development works

No-code application development is a modern, agile way of creating and improving business applications. With a no-code platform, users configure applications in a visual environment rather than writing code line by line. Users can build applications from scratch, from data imported from spreadsheets, or from templates provided by Quickbase and other sources.

No-code tools empower users who have no experience in software development to build powerful solutions for complex processes and projects. By democratizing application development, no-code solutions enable the users who are closest to the business problem to build the solutions that will best serve their needs.

Quickbase’s Dynamic Work Management platform features no-code tools that allow users to create applications with drag-and-drop tools in a visual builder. The platform provides constant guidance along with guardrails to prevent mistakes. Because no-code solutions hide the underlying complexities of development, even experienced developers can use no-code tools to be more productive when building, modifying, and maintaining business applications.

Why Quickbase?

As a pioneer of no-code development, Quickbase has 20+ years of experience empowering non-coders to create sophisticated solutions to complex business problems. Our proven approach to no-code development includes a secure and flexible governance model that lets business users work freely while IT ensures that applications adhere to design standards, regulatory requirements, and security best practices. Business enablement services and 24/7 technical support help organizations achieve faster time to value.

In addition to process management software, Quickbase provides an array of pre-configured solutions that address specific business needs in various industries. From training management software for educational institutions to CRM tools for solar installers, Quickbase solutions help businesses see, connect, and control every detail of their most complex business processes.


What is building management?

Building management comprises various tasks designed to ensure that facilities and systems operate as intended and that buildings are safe, secure, attractive places to work and visit. Building management typically includes overseeing budgets, utility expenses, tenant relationships, and operations such as maintenance, cleaning, and security.

What is building management software?

Building management software is a computer application that automates tasks and streamlines workflows to increase efficiency and simplify the job of facility management teams. Building management software often includes tools for tracking tasks and projects, monitoring expenses, communicating with tenants and vendors, fielding maintenance requests, overseeing contractors, and organizing the many documents involved in managing a facility.

Picture of Associate Content Marketing Manager Ray Waldron set against a lochinvar background
Written By: Ray Waldron

Ray Waldron is an Associate Content Marketing Manager at Quickbase.

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