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Process Improvement

Streamline Workflows With a Building Management Platform

Written By: Ray Waldron
October 26, 2023
6 min read

Streamline workflows with a building management platform

Managing large buildings or multiple facilities requires teams to handle an incredibly diverse task list. On any given day, building management teams may need to field maintenance requests, connect with contractors, check on energy consumption data, execute leases, weigh-in on capital improvement plans, and monitor building systems for heating, cooling, and security. While dealing with unforeseen surprises and minor emergencies, teams must also keep a keen eye on revenue and expenses to ensure a profitable operation.

A superior building management platform can dramatically increase efficiency and simplify day-to-day operations. The best facilities management platform will automate many routine but important tasks, helping management teams accomplish more with less effort. By eliminating manual, error-prone processes, a building management platform can also increase accuracy, eliminate mistakes, and free teams to work on more strategic initiatives. Truly superior facilities management software will allow users to customize any tool and every workflow, ensuring that the platform serves the needs of the management team and the unique requirements of every facility.

Quickbase is a Dynamic Workplace Management tool, featuring no-code application development with templates and pre-built solutions for commercial building management. With Quickbase, building management teams can continuously improve their most complex workflows and applications without the cost or delays of traditional software development.

The value of an automated platform

By automating tasks in nearly every aspect of managing a facility, a building management platform enables management teams to achieve significant benefits.

  • Deliver greater visibility. An automated building management platform provides teams with comprehensive insight into expenses, revenues, the status of projects, the health of systems, and communications with tenants, contractors, inspectors, and other parties.

  • Increase efficiency and productivity for every team member. Automated systems enable management teams to accelerate timelines, respond quickly to emergencies, and get more done in less time.

  • Enhance the safety of building systems. By automatically monitoring and alerting staff to potential issues before they become problems, an automated building management platform helps prevent accidents and enhances the overall safety of the facility.

  • Improve efficiency of energy consumption. An automated system can help optimize the use of HVAC, lighting, and other systems to reduce consumption and utility costs.

  • Increase reliability of mechanical systems. A building management platform automatically monitors the health of various equipment and systems, enabling management teams and maintenance crews to address potential issues before they become problems or cause downtime.

  • Provide a building information model (BIM). Many building management platforms include a building information modeling system, a 3D model of the building that provides a digital representation of a facility’s physical structure and functional systems. BIM solutions make it easier for management teams to explore design options, manage renovations, access building analysis information, determine specifications for projects, troubleshoot issues, and determine cost of ownership.

A building management platform from Quickbase

Quickbase offers no-code tools that empower problem-solvers with any level of technical expertise to create and customize complex software solutions. With Quickbase, any team member can easily create, connect, and customize applications to fix visibility and workflow gaps without replacing a single system.

Along with tools for creating custom solutions, Quickbase offers templates and pre-configured software solutions for building management platforms. Quickbase software enables your teams to accomplish key objectives for simplifying building management.

  • Streamlining workflows. Manage facilities with less risk, waste, and unexpected costs by streamlining workflows and connecting disparate systems. Enhance communication between management teams, contractors, maintenance crews, customers, and other stakeholders to ensure nothing falls through the cracks. Improve efficiency by automating tasks and reducing administrative overhead.

  • Centralizing documentation. Manage contracts, property agreements, leases, customer information, equipment documents, and other important details in one location. Enable team members to find any information in seconds and answer any question instantly.

  • Optimizing resources. Balance workloads and dynamically allocate resources as projects evolve. Prioritize and assign work to the people and teams best suited to each job. Synchronize data across operations to quickly identify potential resource gaps.

  • Increasing profitability. Cut costs and maximize profit by accessing accurate financial information at any time. Dynamically track every dollar in the budget and forecast critical costs with real-time data from systems and projects throughout the facility.

  • Improving project management. Visualize and automate every workflow, process, and task for every project from design to close out. Gain a 360° view of every workflow as well as the status of processes, suppliers, subcontractors, and vendors. Quickly spot areas where projects may be underperforming and adjust quickly in real time to stay on track.

  • Managing subcontractors. Simplify the estimating, bidding, and contractor selection process by connecting information across systems. Collect all performance metrics in a single place, using dashboards to ensure subcontractors are meeting expectations and delivering on time.

More solutions from Quickbase

In addition to software for a building management platform, Quickbase offers additional templates and pre-built solutions to address a broad range of business challenges.

  • Field services software provides on-site teams with accurate, updated information at every stage of a project.

  • CRM software centralizes information and reporting to meet the unique needs and workflows of the sales team.

  • Process improvement tools quickly identify issues with production, orders, and suppliers to promote operational excellence across teams.

  • Site selection and evaluation applications close visibility gaps and help teams identify opportunities for growth.

  • Real estate portfolio software uncovers insights that propel growth and enable teams to see the entire portfolio in a single view.

  • Training management solutions deliver tools for accessing, maintaining, and managing training data in one central and secure location.

  • Work order management software delivers visibility into work orders across all projects to drive strong performance at every location.

  • Supply chain management software refines processes to minimize disruption and increases efficiency throughout the supply chain.

Why choose Quickbase?

Quickbase has developed a proven approach to no-code development that empowers both non-coders and professional developers to solve complex business problems with sophisticated software solutions. Working in a visual building environment, users configure applications with point-and-click tools rather than writing code line by line. Software templates, reusable elements, pre-built components, and drag-and-drop functionality allow users with any level of skill to quickly assemble applications and automate critical workflows.

To ensure the security of data and applications, Quickbase provides enterprise-grade encryption, robust administrative controls, multi-factor authentication, and compliance with the strictest security standards and frameworks. A flexible governance model frees users to build solutions to the problems they understand best while enabling IT to enforce standards for design, quality, compliance, and security. Unmatched 24/7 technical support and business enablement services accelerate onboarding, increase adoption, and deliver faster time to value.


What is a building management platform?

A building management platform is a software solution that provides teams with comprehensive tools for handling all aspects of managing a facility. Building management platforms may include solutions for executing leases, monitoring energy consumption, planning for sustainability, tracking occupancy, managing budgets, supervising maintenance and repair crews, communicating with tenants, preparing emergency response plans, and automating many other aspects of building operations.

What’s important in a building management platform?

A superior building management platform should automate most routine tasks, accelerating timelines and eliminating errors while freeing building managers to work on higher value tasks. Management platforms should also integrate seamlessly with other technologies such as accounting software, communications platforms, and various building systems. The best platforms are fully customizable, allowing teams to adapt the platform’s capabilities to their specific needs and unique workflows.

Picture of Associate Content Marketing Manager Ray Waldron set against a lochinvar background
Written By: Ray Waldron

Ray Waldron is an Associate Content Marketing Manager at Quickbase.

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