A woman in a hardhat and yellow vest points towards three construction workers in vests standing on a structure
Process Improvement

Simplify Building Management With Customized Tools

Written By: Ray Waldron
November 3, 2023
6 min read

When overseeing one or more large facilities, building manager’s days are filled with a mix of routine tasks, critical responsibilities, and unforeseen developments that require immediate attention. From responding to tenant requests and overseeing maintenance crews, to monitoring utility costs and developing emergency response plans, building management is filled with both big picture plans and small, but critical tasks that require laser-sharp focus..

Facilities management software can help by automating tasks, streamlining workflows, and centralizing all building and system-related documents. While there are plenty of solutions to choose from, selecting the right building management solution isn’t always a straightforward process. In addition to automating and simplifying processes, the best facility management software should allow businesses to customize the application for the needs of their facilities and the unique workflows of the different stakeholders.

As a Dynamic Workplace Management Platform, Quickbase’s no-code application development tools provide commercial building management solutions that can be easily adapted by virtually any member of any team. With Quickbase, employees with any level of technical background can create and customize sophisticated applications to solve your most pressing building management challenges.

The biggest challenges of building management

Superior building management software helps your team overcome several critical challenges to managing facilities efficiently and effectively.

  • Controlling costs. To ensure profitability and sustainable operations, your team must carefully monitor and plan for energy costs, maintenance expenses, outsourced services, and special projects.

  • Managing maintenance. From replacing burned out light bulbs to mitigating water damage, building managers must supervise a broad range of repair and maintenance crews.

  • Organizing records. Building management involves mountains of data, documents, and records related to operations, assets, service contracts, Internet of Things networks, and many other aspects of managing and monitoring a facility.

  • Energy management. Tracking and optimizing energy consumption to reduce expenses is a huge part of maintaining a profitable building operation.

  • Planning foremergencies. From preparing for fires and natural disasters to security breaches and critical systems failures, emergency response requires proactive and detailed planning.

  • Extending the lifespan of assets. Building management teams must procure and maintain physical assets, scheduling preventive maintenance to extend the lifespan of costly equipment.

  • Ensuring compliance. Your team must constantly monitor changes in regulations and ensure that facilities and operations are in full compliance.

Building management applications from Quickbase

With Quickbase’s Dynamic Work Management platform, the no-code technology allows users with little to no coding experience to create, connect, and customize applications to solve business challenges and workflow gaps. The platform provides users who are closest to a business problem with the tools to quickly turn ideas for improvement into concrete solutions.

In addition to no-code tools for creating new software, Quickbase provides templates and pre-built solutions that address many building management challenges. These include:

  • Facilities management software. See, connect, and control complex workflows and processes. Visualize all aspects of projects in one place. Anticipate roadblocks and keep high-stakes initiatives on track. Give every employee personalized visibility into operations with role-based dashboards.

  • Project management solutions. Visualize tasks and progress on all projects, processes, and workflows in one place. Monitor suppliers, subcontractors, and fieldworkers, acting quickly to mitigate risk, cut costs, and improve margins. Get a 360° view of every project, start to finish.

  • Financial applications. Cut costs and maximize profit with real-time financial data that helps control every dollar in real time. Synchronize data across operations to quickly evaluate potential scenarios for resource gaps. Connect invoicing and accounting systems to ensure bills are paid in a timely manner.

  • Subcontractor software. Streamline estimating and bidding processes. Keep contracts in one, centralized location to save time and reduce the risk of error. Collect and analyze performance metrics in one spot to ensure that vendors are meeting expectations and delivering on time.

  • Resource management tools. Balance workloads, allocate resources, and assign work to the most appropriate people and teams. Analyze potential scenarios for resource gaps that could slow down work. Ensure that every member of every team is current with required training and certifications.

  • Contract management software. Store contracts in a central repository. Access real-time contract data to protect profitability, mitigate risk, and increase agility. Build templates and streamline workflows for contract creation, review, negotiation, execution, amendment, and renewal.

Quickbase also supports building information modeling technology by integrating data, connecting with applications, and providing the 360° view of facilities and systems that a building information model requires.

What to expect from the Quickbase platform

The Quickbase platform offers comprehensive tools and features to help all teams move the business forward.

  • Actionable insights. Real-time, personalized visibility across all operations provides your employees with the insights they need to improve the business every day.

  • End-to-end visibility. With all aspects of every project in one place, it’s easier to anticipate roadblocks and keep projects on track.

  • Enterprise-ready security. Powerful administrative controls, advanced data encryption, and compliance with security standards and frameworks ensure that critical data is safe.

  • Enablement services. Quickbase enablement services deliver a personalized and proactive experience designed to drive business impact, establish IT governance, and accelerate innovation and operational agility.

  • Mobile dashboards. Powerful, modern dashboards and mobile tools provide access to critical information and help users capture better data on the go.

  • Powerful integrations. Quickbase Pipelines connects disparate systems to transform the way data is used, uncover new insights in real-time, and continuously perfect processes.

Why Quickbase?

With Quickbase’s Dynamic Work Management platform, business users who understand problems best have the tools to quickly turn their ideas for improvement into software solutions. Both experienced developers and non-coders can use Quickbase’s Visual Builder and intuitive tools to create, customize, and connect applications that address workflow gaps without replacing a single system.

With Quickbase, businesses can:

  • Minimize risk, reduce waste, and avoid unexpected expenses by connecting existing systems with key contributors.

  • Gain end-to-end visibility to identify roadblocks, optimize processes, and keep projects on track.

  • Enhance productivity by automating workflows, integrating technologies, connecting data, and avoiding duplicated efforts.

  • Deliver continuous innovation by using sandbox capabilities to push application changes without downtime.

  • Improve operational agility by enabling anyone in the company to create innovative solutions for complex challenges.


What is building management?

Building management is the discipline of ensuring and maintaining the functionality, safety, sustainability, comfort, and efficiency of a building or a built environment. Building management encompasses a broad range of tasks, from managing cleaning, security, utilities, and maintenance to developing emergency response plans, responding to tenant requests, and handling lease management.

What is building management software?

Building management software automates tasks and streamlines workflows to simplify the task of managing one or more facilities. Building management software helps building managers execute task lists, organize documents, handle maintenance requests, communicate with tenants, monitor vendors and contractors, predict costs, track expenses, and perform many other essential tasks.

Ray Waldron
Written By: Ray Waldron

Ray Waldron is an Associate Content Marketing Manager at Quickbase.

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