young businesswoman using a tablet while having a brainstorming session in a modern office
Digital Transformation

Increase Productivity with Project Coordination Software

Written By: Joe Demski
July 14, 2023
7 min read

Project management benefits tremendously from the automation and efficiency that software solutions can provide. Yet adoption of project management software remains low, and statistics show that fewer than one in four organizations rely on project coordination software.

This reluctance to embrace project management technology may be driven by several factors. When project coordination software is too difficult to adopt, workers may resort to familiar tools like spreadsheets. Some software is too rigid and can’t be customized to the needs of the organization or specific projects, leading workers to devise inefficient workarounds. And many applications offer only limited capabilities, requiring project teams to adopt multiple solutions that can lead to integration headaches.

Quickbase can help. As a no-code development platform, Quickbase offers project coordination software that can be customized by any team member – even users with no background in software development. With Quickbase, organizations get an all-in-one solution that is completely adaptable and easy to use.

The benefits of project coordination software

When teams adopt project coordination software, the benefits are remarkable.

Easier project planning and scheduling

The tasks of planning and scheduling are the core of project management. The best project coordination software streamlines these efforts by using automation to assign, track, and report on tasks and to deliver estimated completion dates for each task in real-time.

Accurate forecasting

Project teams must closely manage budgets and expenses to prevent the kinds of overruns that cause projects to fail. Project coordination software can automate processes around budget controls, invoicing, expense tracking, and forecasting.

Real-time monitoring

To track progress and success, project teams need reports and dashboards with custom views that can quickly deliver real-time information from a single source of truth. Project coordination software must be able to unify data throughout the organization and ensure that every team member and stakeholder has access to the data they need, when they need it.

Simplified document management

The ability to securely share, store, edit, and track versions of documents is critical to project success. To simplify this process, superior project management software provides a secure, central document repository online.

Streamlined communication

Clear communication between stakeholders is vital to maintaining timelines and achieving goals and objectives. The best project coordination software promotes communication and collaboration with tools that facilitate exchanges, manage approvals, streamline feedback, and ensure important details are never lost.

Resource management

Project teams must ensure that each phase of the project has the appropriate budget, resources, people, and materials needed to complete it. Project software can help this effort by constantly monitoring progress, prioritizing tasks, and optimizing resource allocation.

Risk mitigation

Any number of threats, risks, and bottlenecks can stall or scuttle a large project. Superior project coordination software helps teams to uncover threats, identify red flags, spot bottlenecks, and mitigate risk by discovering and addressing problems as early as possible.

Building project coordination software with Quickbase

Quickbase is the only fully customizable, no-code platform that allows business users to improve operations and collaboration through automated processes, real-time insights, and unparalleled support. With Quickbase, teams can continuously improve business and project management applications without the cost and delays usually associated with application development and maintenance.

Quickbase lets teams easily view and automate critical processes and workflows and take advantage of all the benefits of fully customizable project coordination software.

360° visibility

By syncing data and workflows across the organization on a single platform, Quickbase gives teams end-to-end visibility of all projects, processes, workflows, suppliers, contractors, and teams in the field.

Increased productivity

The ability to automate your important processes helps teams move faster while working with tools built for their unique needs.

Easier communication

Quickbase connects every team member and stakeholder, both inside and outside the organization, to the exact information they need to keep them on the same page through every phase of the project.

Centralized data

By connecting siloed systems and creating a central repository of data, Quickbase lets team members extract deeper insights from data to spot issues, monitor performance, make better decisions, and reallocate resources in real-time to keep projects on track.

Easy-to-build reports

Quickbase’s reports and dashboards provide everyone, from executives to project teams, with a custom view of project data.

Quickbase solutions for every business need

In addition to project coordination software, Quickbase offers solutions that meet a wide range of additional business needs.

  • Budget and financial management. Track every dollar, forecast costs, and access accurate financial information to cut expenses and maximize profits.

  • CRM and sales. Track leads, update statuses, and schedule nurture campaigns from one central, cloud-based, customizable CRM database.

  • Field services management. Give teams in the field access to updated information at every stage of a project to enhance decision-making and reduce costs.

  • Business process improvement. Automate critical processes to minimize errors, save time, and enhance communication.

  • Real estate contract management. Manage contracts, property agreements, leases, and vendor contracts for real estate portfolios in one place.

  • Real estate portfolio. Gain complete visibility into a real estate portfolio to quickly spot opportunities, identify market shifts, and uncover potential roadblocks.

  • Resource management. Balance workloads, reduce costs, and meet goals faster with a real-time view of employee and vendor capacity across an entire project portfolio.

  • Site selection & evaluation. Choose the best location every time with custom site selection applications that close visibility gaps and boost confidence in growth decisions.

  • Subcontractor management. Automate the process of tracking contacts, performance, certifications, and job quality across projects.

  • Supply chain management. Reduce disruption and increase efficiency by automating processes and monitoring supply chains with real-time dashboards.

  • Training management. Monitor progress, track onboarding activities, and centralize employee data to deliver better training experiences.

  • Work order management. Review work orders in real-time and see the financial impact of changes as they occur.

Why Quickbase?

Quickbase is an application development platform that lets users with any level of technical background create software solutions that automate workflows and solve complex business problems. With a visual builder and intuitive interface, Quickbase makes it easy for users to create custom solutions faster and with fewer resources.

Quickbase offers:

  • No-code and low-code development. No-code features allow users with no background in coding to build complex business applications with drag-and-drop tools and pre-built components. Quickbase’s low-code features help experienced and professional developers to increase productivity and achieve faster time to value.

  • Automated workflows. Quickbase integrates easily with existing technologies using Pipelines, a drag-and-drop visual builder that can integrate data and orchestrate workflows across a broad ecosystem of software.

  • Continuous deployment. Sandbox capabilities allow users to continually improve software and transform data without taking existing applications offline.

Quickbase offers solutions for a broad range of business needs across many industries – from collaborative work management software for healthcare organizations to PMO software for construction companies and property management programs for industrial property management firms.


What is project coordination software?

Project coordination software is designed to automate the many varied processes involved in moving a project to completion. By helping to automatically track tasks, monitor budgets, facilitate communication, forecast risk, and allocate resources, project coordination software minimizes errors, enhances productivity, and provides complete visibility and transparency into project activities.

What’s important in project coordination software?

Project coordination software must provide comprehensive tools that allow teams to avoid working with multiple point solutions. Applications must be also easy to use and fully customizable, allowing teams to adapt the software for the specific needs of the organization, the culture of the project team, and the specifics of each project.

Joe Demski
Written By: Joe Demski

Joe Demski is an Associate Content Marketing Manager at Quickbase.

Never miss a post — subscribe to the Quickbase Blog.

Sign up to receive the latest posts on everything from Operational Excellence to Digital Transformation.