Two people in orange vests looking at blueprints spread out on a desk
Process Improvement

Increase Efficiency With Built Environment Software

Written By: Ray Waldron
November 5, 2023
6 min read

Teams managing built environments face a multitude of daily challenges. From monitoring the health of building systems and tracking utility costs, to scheduling preventive maintenance and planning for capital improvements, the tasks required to keep built environments safe and operational are highly complex and diverse. When building management teams rely on manual processes or traditional tools like spreadsheets, they run the risk of errors, inefficiencies, and cost overruns.

Built environment software can help by automating workflows, streamlining processes, and ensuring consistent communication. Choosing the right facilities management software is key. Teams need solutions that not only automate tasks but integrate easily with existing technology stacks as well. The most important feature of built environment software is the ability to customize every tool and workflow for the unique needs of each environment and management team.

That’s where Quickbase can help. Our Dynamic Workplace Management platform utilizes no-code application development that lets users with any level of technical background – or no technical experience at all – create and customize solutions that modernize complex workflows for built environments.

Automated management for built environments

By automating both routine tasks and critical processes, built environment software can deliver enormous advantages for management teams.

  • Greater efficiency. Automated systems enable teams to accomplish more in far less time. Automated built environment software can also free teams from repetitive, time-consuming, and tedious tasks, allowing them to work instead on higher value projects and strategic initiatives.

  • Better visibility. The right building management software will deliver comprehensive visibility into every aspect of the built environment – from the health of systems and status of projects to expenses, revenues, energy consumption, and more.

  • Enhanced safety. With consistent and automated monitoring of critical safety systems, built environment software provide alerts concerning potential safety issues and violations, enabling teams to take action before accidents or hazardous events occur.

  • Reduced costs. By streamlining processes, increasing efficiency, and optimizing energy consumption, built environment software help teams achieve considerable cost savings.

  • Increased reliability. Automated software tracks the health and maintenance needs of systems and equipment, helping management teams and maintenance crews to schedule preventive maintenance and optimize maintenance budgets.

  • Easier planning. Many built environment software solutions include a building information modeling system that produces a 3D representation of the environment, including its physical infrastructure and functional systems. Management teams can use a building information model (BIM) to enhance planning, scheduling, and troubleshooting. BIM systems also provide various stakeholders with a deeper understanding of the design, systems, and other details of the built environment.

Built environment software from Quickbase

With Quickbase, business users can create and customize software solutions that modernize complex workflows and solve the business problems they understand best – without replacing a single system. Along with tools for creating new applications, Quickbase provides a wide array of templates and pre-built solutions that simplify management of built environments.

  • teams to see, connect, and control complex workflows and building operations. With 360° visibility, teams can anticipate issues and roadblocks and keep important initiatives on track. Quickbase helps mitigate risk, reduce waste, and avoid unexpected costs by connecting information across all systems and delivering insights via personalized, role-based dashboards.

  • Project management tools automate task lists, workflows, processes, and communications to deliver projects on time, every time. Connect all stakeholders inside and outside the organization across each project to increase productivity, accelerate timelines, and keep everyone on the same page.

  • Contract tracking tools manage contracts and documentation for all projects, vendors, systems, equipment, and tenants in one place, enabling team members to find documents and answer questions in seconds.

  • Financial management software synchronizes financial data across operational systems to dynamically track expenses and forecast critical costs. Control every dollar in real time to cut costs and maximize profits.

  • Subcontractor management software eliminates manual work and automatically tracks contracts, vendor performance, certifications, and job quality across all projects.

  • Resource management and scheduling tools automatically balance workloads, reduce costs, and assign work to the teams best suited for each job. Quickly evaluate potential scenarios for resource gaps that could slow down work or jeopardize projects.

What to expect from a no-code platform

No-code application development platforms offer a visual approach to building software. Rather than writing code one line at a time, users work with visual environments and drag-and-drop features to quickly configure a new application or customize existing software.

No-code tools are designed to empower business users who have little or no coding skills to build solutions that solve the business challenges they understand best. No-code platforms can also help more experienced developers, providing tools that accelerate the development lifecycle and allow them to accomplish more in less time.

No-code solutions ensure business value and operational agility by enabling users to continually improve applications and critical workflows. These solutions move innovation to the edge and help to compensate for a shortage of software developers. By enabling virtually anyone to continuously innovate applications, no-code technologies maximize the effectiveness of every employee.

Why choose Quickbase?

The Quickbase Dynamic Workplace Management platform is purpose-built for operational agility, empowering non-coders and experienced developers to create sophisticated software solutions to business problems. Quickbase’s no-code building environment enables businesses to quickly develop custom solutions that improve efficiency, enhance customer experiences, and increase competitiveness.

A secure and flexible governance model ensures that developers adhere to design standards, regulatory requirements, and security best practices as they build new applications and modify existing software. Quickbase pipelines and APIs allow users to quickly connect applications to data sources and existing technologies, delivering greater visibility and insight. Sandbox capabilities make it simple to push application changes without downtime. Technical support available 24/7 and a full set of enablement services ensure successful development practices and workflow automation in any organization.


What is built environment software?

Built environment software provides tools that help architects, engineers, construction companies, and building management teams construct and manage buildings more effectively and efficiently. By automating workflows and streamlining communication, built environment software helps to manage budgets, adhere to deadlines, monitor systems, and ensure the profitability and viability of building projects.

What are the key features of built environment software?

Built environment software typically encompasses tools for managing nearly every aspect of building and managing physical structures. Superior built environment software will automate many routine tasks, integrate disparate data sources and technologies, and enable teams to fully customize tools and workflows for the needs of each building and team.

Ray Waldron
Written By: Ray Waldron

Ray Waldron is an Associate Content Marketing Manager at Quickbase.

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