Digital Transformation in Project Management
Digital transformation is changing how project managers work. While project managers have always been responsible for planning, procurement, and execution of projects, they are also on the front line of adopting new project management solutions.
In fact, most project managers have already adopted process automation and workflow tech, even if it is just in a few areas, like reporting or scheduling. And most of them understand that their project management role can be enhanced by the use of digital project management platforms.
Digital Transformation's Impact on Project Management
Here are six ways digitization is escalating the move to additional tech-based solutions and is changing project management roles. Many organizations now find:
1. Collaboration Is Hyper-Streamlined
New digital tools allow real-time collaboration among all members of a project without faulty email chains or excessive Zoom meetings. A higher level of collaboration driven by project managers fosters better relationships, more time for creative blue-skying, and higher employee retention.
2. Communication Among Project Team Members Is More Efficient
Virtual communication is here to stay, thanks in no small part to COVID-19’s impact on physical gathering and remote work. The former star of communication, email, is now being supplanted by real-time communication tools to facilitate instantaneous communication from physical office buildings to remote offices.
3. Allocating and Managing Resources Is Easier
Project managers need to see what is happening instantaneously. Digital tools with sophisticated interfaces allow this. They can manage resources, assign tasks, and check any number of project-related stats via digital tools.
4. Results Now Trump Process
Gone are the days when a project manager would spend the majority of the day trying to make people adhere to their processes and reports. In today’s digital world, it's all about supporting work that delivers quantifiable results.
5. Decisions Are Made Via Data, Not Guesswork
The more digitized a company, the more big data and key performance indicators it commands to make decisions. Once data is in one location and easy to access and analyze, it represents a gold mine of information for project management, labor analyses, and budget projections.
This valuable information can also be used when changing project management processes related to reports, compliance documents, and other information-related assets.
6. Project Teams and Team Members Show Ownership
Collaboration is a key perk of enhanced digital capabilities, and it does more than just help the internal project team or company, it imbues a sense of ownership in every person who has a seat in the tech platform. Once users understand how their individual cog impacts the company wheel, they will more likely see areas for improvement, be able to forecast and schedule their project workloads more effectively, plan future initiatives, and feel more integral to the project management team as they see the successful project outcomes achieved by the company.
What Role Does Tech Play In Successful Digital Transformation?
Digital transformation requires a deep level of planning by upper management. While the transition to new tech may feel inevitable, transforming traditional organizations into digital powerhouses will not happen by sheer executive muscle or by relying on off-the-shelf digital capabilities. And here’s where leaders who want to keep up with the digital revolution need to tread carefully with their digital transformation strategy.
First, choosing the right tech path requires an intimate understanding of corporate processes and culture and marrying that important knowledge with the right platform that can work seamlessly within it. The leaders and experts of any business are best suited to lead the digital transformation charge and achieve high success rates.
The best way to do this is to rely on the concept of citizen developers. These people, who are essentially leaders and stakeholders in a field, are the most likely to dream up, create, and integrate solutions that can work within their given area of expertise. Putting tech directly into the hands of these citizen developers will pay big dividends when it comes to the successful digital transformation of traditional businesses.
No-code solutions like Quickbase give the power to citizen developers in a way no other legacy or ERP solution can. Quickbase allows users to create flexible custom solutions that can evolve as a business morphs and can be automated across digital channels, connecting people, data, and systems.
Quickbase has long understood that digital transformation is changing how workflows and management needs, including these three important areas:
The ability to organize dashboards enables project managers to see in real-time how it is impacting projects, budgets, personnel issues, and more. Being able to set up these dashboards to see only the information that is relevant to the team simplifies and streamlines processes and fosters smart decision making.
A Single Source of Truth
Quickbase provides a single source of trusted information by gathering the information of projects into one place. Siloed technologies exist in all companies to some extent, but a good software solution will allow you to connect them into an easy-to-access, real-time portal that is accessible by all team members.
Digital transformation means ultimate flexibility. If your project management solution doesn’t enable you to build out custom workflows and tools easily and quickly–and just as quickly dismantle or change them–you are not participating in the digital future.
One statistic from the Technology Vision 2021 report underscores the impact that the digital transformation is having across all industries: 83 percent of executives agree that their organization’s business and technology strategies are becoming inseparable—even indistinguishable.
This indicates that companies acquiring technology solutions with robust capabilities that allow them to flow with business changes and technological innovations will have more successful outcomes and emerge as undisputed leaders in their industries.
What are the 4 main areas of digital transformation?
The 4 main areas of digital transformation are:
- Process transformation - changing the elements of an organization’s process to achieve new goals, harness data, and make a positive business impact.
- Business model transformation - reinventing and augmenting a businesses model to take advantage of new opportunities and customers.
- Domain transformation - redefining or blurring industry boundaries that allow non-traditional competitors to compete in a new market domain.
- Cultural/organizational transformation - bringing the traditional values and behaviors of a business seamlessly along with digital adoption.
What challenges are associated with digital transformation?
The biggest challenge to digital transformation is aligning new technology to the traditional culture, tools, and processes of an organization.
Why is digital transformation so important?
Digital transformation is important to remain competitive. Critical strategic decisions can help companies implement a transformation plan that puts more focus on successful projects, customers' interests, positive team interactions, higher revenues, and better customer retention.
What are the 6 core elements of digital transformation?
The 6 six core elements of digital transformation are Analytics, Customer Experience, Governance and Leadership, People and Operations, Tech Integration, Digital Literacy.