My organization seems to make a habit of not following the chain of command. Even in our small division of 10 people, I routinely find myself in situations where the division head gives orders directly to me (bypassing my manager, who is his direct report), or makes decisions that he doesn't actively support afterwards (e.g., makes a decision and puts me in charge of implementing it, but doesn't become actively involved when his own direct reports - who outrank me and who are affected by his decision - are dissatisfied with it and start challenging it). As a result, I find myself fighting to support decisions that our big boss made (sometimes without even telling his own direct reports about it), that my boss doesn't have any knowledge of (except through me, as I usually do my best to keep him in the loop), and that our big boss's direct reports are completely unhappy with. However, because the big boss didn't make it clear to anyone that this is his stance on the matter, I lack the credibility to enforce and implement his decisions.
When I go to my boss about it, I get told that a) our big boss is too busy and too overwhelmed with work to be dealing with this and b) that this is all very political anyway. And I don't want to go over my boss's head to complain to the big boss about these issues when my boss told me to suck it up.
Question: Am I thinking too rigidly when I expect a clear chain of command to be followed? E.g., Big Boss has a Big Idea, Big Boss talks to My Boss, My Boss talks to me, I execute and deliver within my authority, and where enforcement or selling is needed, delegate upwards to My Boss. Alternatively, Big Boss has a Big Idea, Big Boss talks to me, Big Boss backs me up with his own direct reports (who outrank me completely). I should note that I am under 30 and that this is my first real work experience in a big organization.
Chains of command sometimes exist more in theory than in practice, so yes, you're probably being a little bit too rigid in expecting it to be followed. More specifically, chains of command more often work upward than downward -- i.e., you're expected to follow it and not go over your boss's head, but the Big Boss? He gets to do what's most convenient for him, because that's one of the prerogatives of being the boss.
Now, that said, if someone can demonstrate to the Big Boss that the way he's doing things is less effective for the company overall -- not just for you personally -- then he should pay attention to that, if he's reasonable. (Of course, not all bosses are.) But the person to make that argument to him should be your boss, not you. Your boss may have done that without success, or she may not have tried because she's unassertive, or she may not have tried because her position gives her a different perspective than you have and she understands perfectly why the Big Boss is operating this way.
But you do have a legitimate problem in that you're being directed to implement decisions that don't have team-wide support, and you don't have the authority to enforce those decisions yourself. So the next time the Big Boss tells you to implement something, say this: "I'd be glad to. I suspect that Jane and Bob are going to push back on this though -- do you have any advice on handling that?" You can also get more information from him about how he wants the chain of command to work by asking him, "If I encounter any pushback from people on this, should I come back directly to you about it, or should I go through my manager?" In other words, anticipate the problem and involve him in solving it up-front when he first gives you the directive.
First, kudos. You seem to have a very good understanding of the dynamics of a complex situation. I have been in similar circumstances so I understand your frustration in this scenario. I think you have also taken a good first step by discussing concerns with your immediate boss.
However, I question where your expectations for the chain of command come from. If your boss serves as an intermediary for communication between you and Big Boss, there would certainly be some details lost in the translation and besides, doesn’t your boss have other things to do than play telephone? It also seems overly bureaucratic for a group of ten people within a division.
Let me offer a new perspective: Big Boss coming directly to you is an opportunity. The underlying message is that he trusts you in getting a project done and is willing to take a risk to allow you to practice a leadership role. If you succeed, you stand a better chance of getting more projects with greater scope of responsibility and eventually obtaining a promotion and directly reporting to him in the future. Is this something that is in line with your career goals?
If so, the burden of responsibility now shifts to you. What can you do to impress the Big Boss and show you are capable? Identify problems (I think you got this part down) and work to create solutions (your next step is here). There is a big difference between complaining and expecting others to fix problems for you and identifying a problem, generating possible solutions, and working past difficulties to get things done. Good luck!
One of the results of a down economy has been that organizations have been stripped down to the bare bones and each person has been asked to do sometimes two – or three – times the amount of work as before. It could be that this is what has happened to your workplace – job duties and expectations have changed even though they’ve not been put into writing.
Like Eva, I see this as an opportunity. Embrace it. Run with it. If you’re worried about covering your assets, so to speak, put your actions in writing and shoot off emails to concerned parties so that it’s clear who gave you the directions and how you’re following them. Keep a journal for yourself of any personal comments that are being made by unhappy coworkers because you always want documentation in case there is a dispute later. Writing it down will also help you analyze the information without the emotion involved.
At the same time, think about someone in your life – possibly a former professor or an older family friend – who might be able to serve as a mentor. You’re young and it will be difficult to navigate all of these political shenanigans in your office. A mentor’s advice could be very useful.
Hierarchies are on the way out, especially in smaller organizations that are being run, more and more, like start-ups. Nobody has the time because we're all just scrambling to get things done. I understand that you are uncomfortable with the situation, but look at it this way: it will be good practice for more ambiguous arrangements that are certain to come up if you continue working in today's business world.
You've obviously made a terrific impression on the Big Boss - otherwise he wouldn't be coming to you directly. Live up to his positive perception of you by being responsive and conscientious and doing a better job than he expects on the assignments he delegates. Focus on doing your job to the best of your ability and try not to worry about the Big Boss' grumbling direct reports. Factually report what you've been told to do, and don't apologize for it. If they are unhappy, it's their responsibility to approach their boss.
It's a good idea to continue to keep your immediate boss in the loop, though be careful about complaining too much about a situation that's out of his hands. This will only serve to annoy him. If you make an effort to be independent and solve problems on your own with a great attitude, he will view you as positively as the Big Boss evidently does.
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