Overview
VTG Defense, a government contractor specializing in the installation of communications and combat systems on Navy and Coast Guard ships, needed a better way to manage its increasingly complex operations. Teams were bogged down by siloed systems, scattered spreadsheets, and limited visibility into performance across departments.
Since deploying Quickbase, VTG has transformed how work gets done—connecting teams, automating workflows, and enabling real-time operational oversight. Every department now uses Quickbase, from warehouse staff scanning QR codes to field crews assigning tasks and project managers reviewing live financial data. What once required hours of manual work now happens in minutes.
| From | To |
| Disconnected systems and siloed teams | Integrated platform across all departments |
| Manual workflows and redundant data entry | Automated processes with significant time savings |
| Limited collaboration and accountability | Defined responsibilities and shared visibility |
| Hours-long internal response times | Real-time ticketing and departmental support |
| High risk of human error | Streamlined data entry and reduced manual input |
| No central source of truth | Unified system updated nightly with fresh financial data |
Challenge
Prior to Quickbase, VTG’s operations were spread across spreadsheets, emails, and isolated systems. Teams lacked collaboration, accuracy suffered due to manual entry, and leadership couldn’t rely on a single source of truth to drive decisions.
Solution
Quickbase became the central hub for VTG’s operations. The platform connects warehousing, scheduling, certification tracking, financial reporting, and field execution in one system—built to match VTG’s exact needs. With automated data feeds and customized workflows, the company has gained speed, accuracy, and control.
Results That Matter
- 60% reduction in manual data entry
- Response times reduced from hours to minutes
- Full operational visibility across departments
- Automated logistics using QR codes and smart forms
- One connected system supporting the full project lifecycle
It's an end-to end operational management tool at this point...Quickbase does nothing until you tell it what to do. It's a blank canvas, and it does exactly what you make it do.
