What Is a Field?

If you've ever visited the Department of Motor Vehicles or filed your taxes, you've seen forms that feature fields. For example, when you fill out an application for a driver's license, you enter your first name in one box, your last name in the next box, and so on. Each space that holds a single piece of information is called a field.

In QuickBase, fields work the same way. They hold specific pieces of information. When collected together these pieces of information form an entire record. For example, a table that tracks inventory for a toy store, might feature fields called Toy Name, Manufacturer, Model Number, Amount in Stock, and so on. Each field represents one piece of information about a particular toy. Each toy appears in your QuickBase application as a record.

How do fields appear in QuickBase?

Fields display differently depending upon where you are working in QuickBase.

If you're filling out a form, Fields appear as empty boxes with labels. If you were to complete the form below and save it, all the pieces of information would be saved together as a record.

form_example.png

If you're looking at a table report, fields appear as columns:

Each row represents one record—its information split into fields (columns).

There's more to fields than meets the eye. A field always has a type associated with it and can have other attributes as well. You select a field type, based upon what kind of information the field will contain. For example, if a field should always contain numbers, its type would be numeric. Fields that contain names should be text type. (Read all about field types.)

You can change other properties of a field as well. For example, if you want to force users to complete a particular field, make that field "required." If you do so, QuickBase won't let a user save a form without completing that field. Or, say you have a field that tracks inventory numbers and you never want two records to have the same one. If you make that field "unique" QuickBase won't accept a value that already exists in another record. (Learn more about changing the properties of a field.)

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This page refers to an older version of QuickBase. Online help is now located at http://www.quickbase.com/user-assistance/default.html.

 

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