Share an Application with Everyone on the Internet

This topic refers to functionality that is not available to accounts on the QuickBase Essential plan. If the functionality described here does not match what you're seeing in QuickBase, your account is probably on this plan.

Imagine that you've created a QuickBase application to track your new product line. You can easily share the application with your regular clients because you know their email addresses. But what about those customers you've yet to meet? How can you share your application with anyone who might be interested in what you have to offer? You can easily open application access to include anyone on the Internet. When you do so, viewers don't even need to sign into QuickBase to see your records.

The Billing Account Administrator determines whether to open up applications in the billing account for general Internet access. If your Billing Account Administrator sets this up, you can see the group "Everyone on the Internet" in your list of groups. You can add this group to your application exactly as you can add any other group.

Remember that the group "Everyone on the Internet" is like any other user entity in QuickBase. You can create a role for "Everyone on the Internet" and apply special limitations to it: for example, "Everyone on the Internet" can only view records, not modify or create them. Or "Everyone on the Internet" can only view your Products table, not your Vendor and Client tables.

To share your application with everyone on the Internet:
  1. Choose Users from the Table bar.

  2. Click + Share app with new user .

  3. Click the address book icon.

  4. Choose Groups from the dropdown.

  5. From the list of groups, select Everyone on the Internet. (Click anywhere in the line where this group appears to select it.)

    Note: If you don't see this choice, that means that your Billing Account Administrator turned off the ability to open an application to everyone on the Internet. Some administrators do this to make sure that certain applications aren't available to anyone with Internet access.

  6. Click OK.

    QuickBase inserts this group into the Share With a New User dialog.

  7. Click Add.

    QuickBase grants access to your application to anyone with Internet access.

Revoking unlimited public access

Say that you are getting a lot of false leads and decide that a more exclusive clientele works better for your bottom line. It's easy to limit access to a select group of users again.

To revoke unlimited public access:
  1. Return to the Manage Users page.

  2. Select the Everyone on the Internet checkbox.

  3. Click Remove User at the top of the table, then click Remove to confirm.

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