Managing an Application's File Attachments

Use the Manage File Attachments page to manage all of an application’s file attachments.  Using this page, you can view the file size of each attachment, open individual files, and delete multiple attachments at once to stay within your service plan’s space limits.

Note: To view and delete file attachments, you need the proper permissions within the application. Please check with your application administrator if you find that you cannot access or delete file attachments.

To open the Manage File Attachments page:

  1. From the app Home page, click SETTINGS, click App management, then click Manage file attachments.

  2. When the page appears, select a table from the dropdown.

The file attachment information from the table you selected displays on the page.


The following information displays for all versions of each file attachment in your application:

To export or print file attachments:

Click the Copy, CSV, Excel, or Print button.

These buttons export or print all the available information for a QuickBase table, even if searches or filtering cause fewer items to appear on the Manage File Attachments page.

To manage the number of file attachments that appear:

Since you may have many versions of many attachments, the Manage File Attachments page provides several methods of filtering and sorting the list.

To delete file attachments:

Warning: Be careful when selecting file attachments to delete. You can't undo this action.

  1. Choose a table to display its file attachments.

  2. Select the checkbox next to each attachment that you want to delete, then click Delete checked items above the column headings.
    Note: Your selection is not preserved if you navigate to another page, so if there are multiple pages of file attachments and you select files on one page for deletion, delete them before opening another page.

  3. Click Delete in the confirmation message.  

To view current usage for the whole account:

  1. Click My Apps on the App bar.

  2. Under Account Admin, on the right side of the My Apps page, click Manage my billing account.

  3. Click the Summary tab to see the percentage of attached file space your account is currently using.

    Current Usage appears in the Account Info section of that tab. This figure includes all attached file space used by all applications in your billing account.

To view current usage for each application:

  1. Click My Apps on the App bar.

  2. Under Account Admin, on the right side of the My Apps page, click Manage my billing account.

  3. Click the Apps tab.

    The total size of all file attachments for each application appears in the Att. File Size column.

Permissions Required to Manage File Attachments

 

Related Topics:

 

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