You use the Users page
to add users to your application and control their access. You also use
this page to add and manage groups and domain groups. To open the
page, click Users on the Table bar.
Use the following options to add, modify, and remove users from your application.
Share app with new user
Gives a user access to your application. Click here to learn how.
Removes a user's access to your application. Select the user or users you want to remove in the leftmost column and click this button.
Assigns a new role to a user or users. Select the user or users whose role you want to change and click Change Role. Select the new role from the dialog that displays and click Change Role. The role is changed for all users you selected.
Sends an email inviting one or more people to use the application. Select the user or users you want to invite and click Send Invitation. You can then either accept the default text for the invitation, or compose your own email. When you click Send, QuickBase sends an email with a link to the application to all selected users.
To find users or groups on the Users page, type your search criteria in the Search users box or use the Filters at the left of the table.
Search for a user using email address or user's full name. As you type, QuickBase filters the list, showing possible matches with every character you type.
Note that, when you search for users, QuickBase searches the data that is displayed in the Name column. For example, if you search for the user by typing in a role, you will not find the user.
Click a filter to show only the users that match it. Clicking multiple values in a category shows users that have any of those values. Clicking a value in two different categories shows all the users with both those values. You can filter by:
All users, or only those with access to your application
User status or role
The date the user last visited your app
Note: Sometimes, QuickBase forms include User fields that are actually reference fields from other tables. For instance, imagine you're working with a project management application that includes two tables: Tasks and Resources. If you create a relationship between these two tables, QuickBase will create a reference Resources field within the Tasks table. When you create a task, you'll be able to select a resource using this reference field. Your Default Set settings DO NOT apply to User fields that are reference fields. In this case, the Resources reference field will display all resources in the Resources table, regardless of which users have been added to the Default Set.
The Manage Users screen offers access to number of different features that are related to managing users. You can organize the list of users who appear in User field dropdowns across the entire application (the Default Set) using the Show in User pickers column.
Use the controls on the Page bar to:
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