Managing an application's file attachments

The Manage File Attachments page is used to manage all of an application’s file attachments.  Using this page, you can view the file size of each attachment, open individual files, and delete multiple attachments at once to stay within your service plan’s space limits.

Note: To view and delete file attachments, you will need the proper permissions within the application. Please check with your application administrator if you find that you cannot access or delete file attachments.

To access the Manage File Attachments page:

There are two ways to access the Manage File Attachments page:

 

When the page appears, you are prompted to choose a table.

file_mgt_1.png

When you choose a table from the dropdown, the file attachment information from that table displays on the page.

file_mgt_2.png
The following information displays for all versions of each file attachment in your application:

You can export or print the file attachment information using the Copy, CSV, Excel, or Print buttons. These buttons will export or print all the available information for a QuickBase table, even if searches or filtering have caused fewer items to be shown on the Manage File Attachments page.

To manage the number of file attachments shown:

Since you may have many versions of many attachments, the Manage File Attachments page provides several methods of filtering and sorting the list.

To delete file attachments:

Warning: Be careful when selecting file attachments for deletion; this action cannot be undone.

  1. Choose a table to display its file attachments.

  2. Select the checkbox for each attachment you want to delete, and then click Delete checked items.
    Note: Your selection is not preserved if you navigate to another page, so if there are multiple pages of file attachments and you have selected files on one page for deletion, delete them before opening another page.

  3. Click the Delete button in the confirmation message that displays.  

To view current usage:

About permissions needed to manage file attachments:

Related Topics:

 

This page refers to an older version of QuickBase. Online help is now located at http://www.quickbase.com/user-assistance/default.html.

 

Return to top   

© 1999-2013 Intuit Inc. All rights reserved. Legal Notices.